1	Purchasing Overview Randy Duncan / Karen Worthy UNC Charlotte Purchasing
2	Definition of Public Purchasing Public procurement is the effective and economical acquisition, management, and disposition of goods and services in accordance with the basic tenets of public contracting.
3	Purchasing at UNC Charlotte Randy Duncan Purchasing Director
4	Purchasing Philosophy To do whatever is possible within the limitations of resources and legal requirements to promptly obtain for departments the best goods and services to facilitate the mission of the University.
5	Organization of the UNC Charlotte Purchasing Department Purchasing office in ASB Building Shipping and Receiving/Warehouse Central Stores Inventory Control Surplus Property
6	Anticipating a Purchase Contact Purchasing with ANY questions. All formal correspondence with vendors must be made by the Purchasing Office. Common sense and Policy requirements should be considered. Environment/Facilities Safety Coordination of Function, Effort and Resources
7	Initiating a request for goods or services. Purchase Requisition Full Description of items needed. Account number with correct object code. Authorized signature. State Contracts Must be used if an item is on contract.
8	Initiating a request for goods or services continued Competitive Bids or items not on State Contract Items below <$2,500 LOCAL Orders between $2,500 and $25,000 PUBLIC ADVERTISEMENT (internet) Orders between $25,000 and $200.000 STATE BID (Raleigh) >$200,000
9	Initiating a request for goods or services end. PURCHASING MYTH - It is not true that we must always buy from the lowest bid. We must however, have a valid and documented reasons for our actions. Our business should be directed to the lowest responsible bidder who meets the specifications of the bid.
10	Fixed Assets North Carolina Department of Administration mandates that all public institutions will maintain a fixed assets inventory system. All equipment with an expected life grater than 1 year old and an original cost of $500 or more will be tagged and recorded for control purposes. All items exceeding $5000 will be listed on financial statements.
11	Disposal of Goods. How can I dispose of State owned property? Trade-in Surplus Property
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