Purchases from Commercial Vendors

Section 4:8 Revised  02/15/2007

All requests for materials and services from commercial vendors must be entered into Banner by the requesting department.

By entering a requisition into Banner, the department is automatically submitting an approved requisition to the Purchasing Department. If there is any supporting documentation, it should be forwarded to Purchasing referencing the requisition number used.

The processing of the Purchase Requisition by the Purchasing Department results in the issuance of a Purchase Order.  A copy of the Purchase Order, is returned to the department.  The department is to post receiving in Banner after the materials have been received.

 

The length of time required to process a Purchase Requisition depends on the following:

  • Whether the item is on a State Term Contract.
  • Whether the dollar amount of the order is less than $5,000, which will allow processing without formal bidding.
  • Whether the dollar amount of the order is over $5,000 but under $25,000 which will require a local bid.
  • Whether the dollar amount of the order is over $25,000 but under $500,000 which will require a sealed competitive bid.
  • Whether the dollar amount of the order is over $500,000 which will require a State bid.