Evaluation of Equipment for Vendors

Section 3:4 Revised 02/12/2007

From time to time vendors may request a department to evaluate equipment, without obligation to purchase. This type of request is more frequent in those departments where students may be using the equipment.

When a vendor offers equipment for evaluation and the department is willing to have the equipment installed for evaluation purposes, the department should secure a written agreement using the following basic guidelines:

1. Equipment must be adequately identified and described, giving model and serial numbers.
2. All shipping charges are to be paid by the vendor.
3. Insurance, if any, is the responsibility of the vendor. The University assumes no liability for the equipment. The University may agree to exercise normal operational care and to avoid abuse of the equipment.
4. At the end of the evaluation period, the vendor will be responsible for crating and shipping by a carrier of the vendor's choice.
5. Permission to demonstrate the equipment does not obligate the University to purchase the item.

The evaluation of equipment for a vendor does not give the vendor permission to use the name of the University in any advertisement or as an endorsement.